Career Fair Plus primarily facilitates interactions between candidates and employers through pre-booked individual Meetings.
Drop-in rooms are an additional feature that we can offer upon request.
What is a drop-in room?
A drop-in room can function like a physical booth at an in-person fair, where candidates can drop by to speak to the employer representatives, and depending on the number of candidates at one time, this may be a group interaction.
In a virtual setting, we can set this up as a video room on our partner platform, and candidates can simply drop in at any time to participate, without requiring a pre-scheduled meeting time. Since these are 'open' to candidates for the duration of the fair, an employer representative should be present throughout.
Here is a link to our demo drop-in room: https://careerfairplus.whereby.com/cfplus-cust-demo
Feel free to test it out as an example!
How and when should fair organizers request drop-in rooms to be set up?
Our recommendation is to survey your employers once your employer list is finalized to find out who would need one. About a week before the fair, you can then send us an email letting us know which employers require drop-in room links and we can create them for you in one go.
Please note, drop-in rooms should not be created for every employer without knowing if they need it, because it is not something the employer can easily 'turn off' since it is something we add upon request. Moreover, they will need to make sure that an employer representative can be present in the room for the duration of the fair.
The risk of creating those rooms for all employers, or creating them too early, is that the employer either doesn't know about them or chooses not to use them, and students may unknowingly enter those rooms and be waiting without any recruiters showing up.
What will it look like on the platform?
We associate the drop-in room with a specific employer, and an employer can thus only have one drop-in room.
The drop-in room link would be included on the employer details page for candidates, alongside directions letting them know that it's a drop-in room, and how they can join. See image below:
Can one employer have schedules and a drop-in room?
Yes! An employer can have a drop-in room as well as schedules for individual recruiters. Any employer can only have one single drop-in room though, as the drop-in rooms are created at an employer level, while schedules are associated with individual recruiters.
Please keep in mind that the drop-in rooms are open for the duration of the fair, so employers need to be sure they will have someone available throughout, if they choose this option.
Is it possible to track which students enter a drop-in room or collect data on attendees?
At this time, there is no way to track candidate data in drop-in rooms. Since these are open rooms that do not require scheduling meetings, candidate profile information is not collected.
How many people can be in the drop-in room at one time?
The maximum number of participants in a drop-in room is 50 people, however, to accommodate smaller groups, the room can be set up as a locked room. In a locked room, candidates have to knock to enter the room, and the host can choose to allow them in, reject them, or put them on hold.
If a candidate tries to enter an unlocked drop-in room that is full they will be given the option to knock and also receive the following message:
To create drop-in rooms for any of your employers, please reach out to us at firstname.lastname@example.org and let us know!