In our article on Best Practices for Virtual Career Fairs, we recommend fair organizers host a Q&A Webinar for recruiters/employers.
Below are some tips on how to go about this, and here is an example of a Recruiter Webinar.
In order for you to fully understand the recruiter experience, we can set you up with a dummy recruiter account (highly recommended) so you can see exactly what a recruiter would see on our system. Just send an email to email@example.com.
We also have links to webinars we run for recruiters at the bottom as well.
This is hosted by the fair organizer, and should be open to all participating employers, whether they are listed as primary recruiters or not. It's not uncommon for companies to have someone managing all the schedules from an administrative perspective, who may not be listed as an attending primary recruiter. Therefore it's important to make sure they have access to the webinar too, as it may contain useful information to help them.
In this webinar, the fair organizer will be answering any questions the recruiters have about schedules, as well as passing on any important information about dates, such as the scheduling window. If there is one single piece of information you pass on during this webinar, it is for recruiters to test their video meeting room in advance of the fair. We cannot emphasize this enough!
For an example of a Recruiter Q&A Webinar hosted by the University of Pittsburgh, please click here.
We're living in a virtual age! Feel free to utilize whichever virtual platform you/your office are comfortable with. It would be helpful to select one that allows the session to be recorded, so that it can be accessed by anyone that couldn't attend or that would like a refresher. We personally use Zoom for our webinars.
Host this webinar a week or so after the fair launch date, but definitely prior to the scheduling window open date. This will give recruiters a few days from receiving the email invitation to join the platform, to create an account and begin creating schedules for themselves and/or their teammates. You want to give them time to familiarize themselves with the platform, including modifying and customizing their schedules. The webinar will be a timely opportunity for them to ask questions on this process, as well as serve as an opportunity for you to pass on important information in the lead up to the scheduling window.
In our experience, communication is key to hosting a successful virtual fair, with both candidates and recruiters. By clarifying the process and answering initial questions as they arise, fair organizers can greatly minimize the risk of confusion for recruiters as the fair date draws nearer. Informed recruiters are the backbone of a successful career fair!
I need some help!
If you don't think you can support a webinar, you're welcome to refer them to our webinars. Please see below for links:
There's one that runs Tuesday mornings (EST): https://calendly.com/hussainfrosh/cf-recruiter-virtual-fair-webinar-earlier
And another that runs Thursday afternoons (EST): https://calendly.com/hussainfrosh/cf-recruiter-virtual-fair-webinar-later
Please reach out with any further questions to firstname.lastname@example.org