Check out solutions to some frequently occurring cases and requests surrounding schedule sharing.
I'm not available for the full event. Can I split a schedule into shifts with a colleague?
Our schedules and video rooms are typically intended to facilitate 1:1 interactions between recruiters and candidates.
For this reason, we typically recommend recruiters each having their own schedule. Since schedules can be customized, if a recruiter is unable to participate for the full length of their schedule, they can adjust their availability accordingly. For example, if Recruiter A is only available from 10am to 12pm, and Recruiter B is only available from 12pm to 2pm, it is recommended for them to set the availability on their individual schedules, rather than attempt to share the schedule.
This helps to limit opportunities for confusion and miscommunication that may arise from recruiters trying to coordinate the sharing of schedules.
We would like to have more than one recruiter speaking to candidates on a given schedule.
In some instances, recruiters may wish to drop in on colleagues' video rooms, for example, to meet with a particular candidate perhaps. Or they may wish to have more than one recruiter speaking to candidates on a given schedule.
If the recruiter in question has an account on the system, then they can access all schedules associated with their company. To drop in on a colleagues' room, they would simply find the schedule of interest from their schedule list, and click 'Join Meeting' at the desired time.
Please note that the 1-on-1 video meeting rooms can host a maximum of 4 participants, including recruiters and candidates. The Group Meetings can host a maximum of 50 participants at any one time.
If the recruiter in question does not have an account on the system, the assigned recruiter can copy the room link and send it out to the colleague. To copy the link for the video meeting room, select the 'Schedule Options' button, and then the 'Copy Recruiter Video Room Link' button, as per the images below.
A recruiter is no longer able to attend the fair or their meetings, and would like a colleague to cover their schedule.
As in the case above, if the recruiter to cover the schedule has an account on the system, they can easily access all schedules associated with their company.
If the recruiter who will cover the schedule does not have an account on the system, the assigned recruiter for the schedule (or any other recruiter on the team) can copy the room link and send it out to their colleague, as shown in the image above.
For any additional questions, please reach out to us with the chatbox on the right, or email us at firstname.lastname@example.org.