This article will cover:

  1. How to enable Booth Check-in

  2. How to customize the configuration to fit your event

  3. How to generate the QR codes

Click here or see below if you prefer to watch a video overview instead:

Enabling Booth Check-in

You can enable Booth Check-in in two ways:

  1. Via the Fair Questionnaire

  2. Directly in your event

1. In the Fair Questionnaire

When you receive the email prompting you to fill out a new Fair Questionnaire, you can enable Booth Check-in.

You can also find the Fair Questionnaire by clicking Edit Fair Info from your fair dashboard or directly in your event homepage.

Under "Configuration Options", click the drop-down under Booth Check-in, and choose "Enable Booth Check-In":

Don't forget to scroll all the way down and hit "SAVE"!

2. Using the tab on your fair

You can always edit your Fair Questionnaire by clicking "Edit Fair Info" at the top right of your fair's screen, but you can also enable Booth Check-in via the Booth Check-in tab right from your fair screen.

Navigate to the "Booth Check-in" tab, then switch the toggle to "Enabled":

Don't forget to hit "Save Changes" in the top right corner! It will turn red when you have any unsaved changes.

Booth Check-in Configuration Options

You will need to include email addresses in your import for a recruiter/single point of contact so they can be invited to access Booth Check-in data.

Once enabled, our system sends emails to recruiters to prompt them to set up an account.

The Booth Check-in tab offers options for you to customize the messaging in that email, and lets you edit the default verbiage for how the feature appears to recruiters and candidates at your event.

  1. Name of Area

    1. This is what the feature is called for all users, including candidates and recruiters.

  2. Message to recruiter in invitation email

    1. This snippet is sent in the email invitation to the primary recruiter and includes a bit of explanatory information on Booth Check-in. It is preceded with “... you will be able to:”

  3. Message after a successful Booth Check-in

    1. This is the text candidates will see after they've successfully used the feature and checked in at the booth.

  4. Instructions on bottom of QR code

    1. These are the instructions for the recruiter printed at the bottom of each booth check-in QR code. It lets them know what they should do with the QR code at their booth.

If you would like to edit any of the default text, simply replace the text with your desired message. Be sure to hit "SAVE CHANGES" in the top right of the event page once you've finished!

Generating the QR codes

When you are ready to print your QR codes, go to the Booth Check-in tab once more, and click the button that says "Download QR codes".

A .pdf file containing QR codes for Booth Check-in (as well as Event Check-in if you are using it) will be downloaded to your computer.

It's best to wait to do this until your employer list and corresponding booths are finalized for the event, so that you only have to do it once.

Print the file, and make sure the QR codes are displayed clearly at each booth on the day of the event.

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